DEKALB COUNTY GOVERNMENT

                                                                                                                                                 ii-a

         FY 2009 BUDGET

 

INSTRUCTIONS FOR DEPARTMENTS

 

 

 

1.         Forms are due by Friday, August 1, 2008.    We encourage you to file your budget request electronically by emailing them to Cris Woodin at   cwoodin@dekalbcounty.org     If you need help with how to use the electronic forms or how to submit them, please call Cris in the Finance Office at 895-7128.

 

2.         Please round all budget line items, up or down, to nearest $100.  You=re getting better at this rounding thing, but a little work is still needed!!

 

3.         Form neatness?    All forms submitted are copied and shared with the County Board so the more legible they are, the better.  The first preference is to submit the forms electronically.  The second would be to type the forms, except Form B, which, if not done electronically, will be entered in the computer by the Finance Office.  Writing, albeit neatly, is the last preference, but certainly acceptable.

 

4.         To help you with some basic information in preparing your budget, two AQuick Guides@ have been included -- one for APrices@ and one covering ABig Number@ items.

 

5.         As technology continues to influence how we do business, a ATechnology Standards Guide@ has been included.  The intent is to help you determine where your office should be in regards to technology.  Various standards are also outlined should you desire to be a part of the main network which provides internet and email access.  You are strongly encouraged to use ATier One@ hardware and software.    A five-year life cycle for a desk-top computer is the target.  (This five year cycle is a change from prior years.)

 

6.         Please don=t calculate salary amounts unless you are the Rehab & Nursing Center, Health Department, Mental Health, or Forest Preserve.  If you are requesting a new position or an upgrade to a position, the salary amounts should still be left the same.  If you use Form F to request an increase in overtime dollars (that is, above the normal cost-of-living increase), the salary amounts on Form B should still be left the same.  However, requested position changes and overtime changes should be reflected on your Form A summary.   If your requests are approved in the Administrative recommendation, the salaries (from Form B) will be adjusted at that time.

 

7.         Equipment Budgets (accounts 7000-7999) need to have the items to be purchased on Form G.   You may wish to use the AQuick Price Guide@ and the ATechnology Standards Guide@ for assistance.  If you exceed the standard pricing, please include a reason why that is necessary.