DEKALB COUNTY COMMUNITY MENTAL HEALTH BOARD

EXECUTIVE  COMMITTEE MINUTES

       April 14, 2008              

Approved

Committee Members Present:  Charles Rose, Doug Fraley, Cynthia Luxton (arrived 6:25 pm)

Staff Present: Elizabeth Carney, Kathy Ostdick

Other Persons Present:  None

I.  CALL TO ORDER                            

Mr. Rose called the meeting to order at 6:15 p.m.

II.  AGENDA

Mr. Fraley requested an addition to the agenda, Report of Personnel Committee.  Due to the lack of a quorum, the agenda was followed as presented.  (See approval of the agenda at the end of the Director’s report when a quorum was present.)

III.  MINUTES

Due to the lack of a quorum, the minutes of the January 2008 and February 2008 meetings were not

approved.  (See approval of the minutes at the end of the Director’s report when a quorum was present.)

IV.  REPORT OF PERSONNEL COMMITTEE

Mr. Fraley reported that the Board Members had submitted their performance evaluations for the Executive Director and that the results had been tabulated.  The results will be distributed to the members and the Director.  There will be a closed session at the end of the April Board meeting for the Director and Members to discuss the evaluation.

V.  DIRECTOR’S REPORT

Community Assessment:  Mr. Cowen will send a draft of the survey and it will be forwarded to the Board for review.  Per the Committee’s request, Ms. Carney will ask Mr. Cowen to attend the April 21 Board meeting for a brief discussion about the survey to allow for Board members’ questions and input. 

Board Education:  Ms. Carney presented a draft survey for Board members to complete to identify their educational needs in preparation for the Board’s strategic planning process.  The Committee approved the survey tool and it will be distributed at the April Board meeting.

Outcomes Management:  The Board had requested a brief overview of outcomes management systems prior to offering outcomes training to funded agencies and then requiring outcomes reporting.  One of the Board members has experience with outcomes management systems and may do the Board training.  Further information will be provided when it is available.

2007 Annual report:  The Committee reviewed the draft copy of the 2007 Annual Report.  Ms.

Carney inquired about who the Committee wished to write the annual summary in the report,

her or the Board president.  The Committee requested that Ms. Carney do this.

Meet-n-Greet:  Logistics were discussed for the meeting between the Ben Gordon Center Board and the CMHB, which will be held at 5:00 pm on Monday April 21, before the CMHB Board meeting.

Ms. Luxton arrived at 6:25 pm and as a quorum was present, the Committee discussed the agenda and the meeting minutes. 

Mr. Rose moved to approve the agenda as amended; seconded by Mr. Fraley.  The motion passed on a voice vote.

Mr. Fraley moved to approve the January 2008, February 2008, and March 2008 minutes as presented; seconded by Ms. Luxton.  The motion passed on a voice vote.

VI.  COMMUNITY ASSESSMENT

Mr. Joel Cowen has requested input from the Board as he moves ahead with the assessment process.  1.) Should the NIU students receive the household survey?  The Committee agreed that they wanted the assessment to clarify the needs of the community and did not want the results to be skewed by the number of NIU students who live in the community but primarily do not access community services.   2.) Does the CMHB want to create a logo and an explanatory statement on the outside of the survey mailing envelope?  The Committee agreed that they would accept Mr. Cowen’s recommendation for these items.  3.) Who does the Board want to sign the survey cover letter?  The Committee agreed that both Mr. Rose and Ms. Carney should sign.

VII.  2008 ANNUAL PLAN

Ms. Carney had updated the plan with input and activity from the last meeting.  Ms. Carney asked if there were any items that the Committee wanted to move ahead on.  Members discussed the Board’s Outcomes Management training that could be held prior to a Board meeting.  Ms. Luxton suggested possible persons as strategic planning consultants.  Ms. Carney will contact the first one and report back to the Board or Committee.  

VIII.  BOARD OPENING

A person in the community sent a letter of interest about the open position on the Board.  The inquiry will be given to the Personnel Committee. 

IX.  APPROVAL OF BOARD MEETING AGENDA

The Committee discussed the Board meeting agenda for the April 21, 2008 meeting.

Ms. Luxton moved to approve the April 21, 2008 Board meeting agenda; seconded by Mr. Rose.  The motion passed on a voice vote.

X.  DATE OF NEXT EXECUTIVE COMMITTEE MEETING

The date of the next meeting is May 12, 2008. 

XI.  ADJOURNMENT

The meeting was adjourned at 7:04 p.m.

Respectfully submitted,

___________________________________              __________________________________

Charles G. Rose, President                                                Kathy Ostdick, Recording Secretary

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