DEKALB COUNTY COMMUNITY MENTAL HEALTH BOARD

EXECUTIVE COMMITTEE

MINUTES OF MEETING

May 12, 2008

Approved

Committee Members Present:  Doug Fraley, Janice Abizaid, Charles G. Rose (arrived 6:18 pm)

Staff Present: Elizabeth Carney, Kathy Ostdick

Other Persons Present:  None

1.  CALL TO ORDER                            

Mr. Fraley called the meeting to order at 6:08 p.m.

2.  AGENDA

Due to the lack of a quorum, the agenda was followed as presented.  (See approval of the agenda later in the meeting when a quorum was present.)

3.  MINUTES

Due to the lack of a quorum, the minutes of the April 2008 meetings were not approved.  (See approval of the minutes later in the meeting when a quorum was present.)

4.  DIRECTOR’S REPORT

There was no Director’s Report.

5.  COMMUNITY ASSESSMENT: Update

Ms. Carney will be meeting with Joel Cowen this week to discuss the revised community survey and will report to the Board.  All questions regarding the contract have been resolved and Ms. Carney will bring the contract to the Board meeting for a discussion, vote and signature.

6.  2008 Annual Plan:  Recommend strategic planning consultant

Ms. Carney reported that she spoke with Nancy Sylvester, who was recommended by Ms. Luxton, and she is very interested in providing consultation for the Board’s strategic planning process.  After discussion, the Committee decided to recommend that the Board engage Ms. Sylvester’s services. 

7.  BOARD OPENING: Update

John Rogalin’s name will be presented to the County Board Executive Committee on Tuesday evening and will be put to the whole County Board on May 21, 2008.   Ms. Carney will be present at both meetings  in case any County Board members have any questions.

8.  Veteran’s issues

Mr. Fraley presented several articles regarding veteran’s issues that will be given to the Board members at the meeting.  Mr. Fraley will give a short update on these issues.

Mr. Rose arrived at 6:18 pm.

As a quorum was present, approval of the agenda and minutes were addressed.

Mr. Fraley moved to add the item of Veteran’s Issues to the agenda after Board Opening Update; seconded by Ms. Abizaid.

Mr. Fraley moved to approve the agenda as amended; seconded by Mr. Rose.

Ms. Abizaid moved to approve the minutes of the April 2008 Executive Committee meeting; seconded by Mr. Rose.  The motion passed on a voice vote.

9.  STATE ATTORNEY’S OFFICE RECOMMENDATION:  FOIA Process

In response to the Board’s inquiry, John Farrell, State’s Attorney’s office, made a recommendation regarding the Board’s Freedom of Information process.   He recommends that all requests for Board materials, other than meeting agendas, be directed to the Board office so that there is documentation of the FOIA release in case there is a challenge.  This item will be put on the Board meeting agenda.

10.  SCHEDULE FOR APPROVAL AND RELEASE OF CLOSED MEETING MINUTES

As part of the Board office’s continuing work on Board infrastructure and procedures, Ms. Carney and Ms. Ostdick are recommending that the Board adopt a January-July schedule for the approval, and possible release, of closed session minutes.   The Opening Meeting Act requires approval and evaluation for release at least every six months.  This item will be put on the Board meeting agenda.

11.  APPROVAL OF BOARD MEETING AGENDA

Mr. Fraley mentioned that the Personnel and Nominations Committee met and that he will be giving a brief report at the Board meeting. 

Mr. Fraley moved to approve the May 19, 2008, Board meeting agenda; seconded by Ms. Abizaid.

The motion passed on a voice vote.

12.  DATE OF NEXT EXECUTIVE COMMITTEE MEETING:  June 9, 2008. 

13.  adjournment

The meeting was adjourned at 6:45 pm. 

Respectfully submitted,

________________________________________  __________________________________

Charles G. Rose, President                                                 Kathy Ostdick, Recording Secretary

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