	DeKalb County, Illinois
	Minutes of the DEKALB COUNTY MENTAL HEALTH BOARD April 21, 2008

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DEKALB COUNTY COMMUNITY MENTAL HEALTH BOARD

MINUTES OF MEETING

April 21, 2008

Approved

Board Members Present: Charles G. Rose, Doug Fraley, Robert Krogman, Cynthia Luxton,

Donna Schoenfeld, Thomas Kirts

Board Members -Excused Absence: Janice Abizaid, Eileen Dubin

Board Members - Absent: None.

Other Persons Present: Joel Cowen, Jim Powers

Office Staff Present: Elizabeth Carney, Kathy Ostdick

I. CALL TO ORDER

The meeting was called to order by the President, Mr. Rose, at 7:01 p.m.

II. AGENDA

Mr. Fraley moved to approve the agenda as presented; seconded by Mr. Krogman. The motion passed unanimously on a voice vote.

III. INTRODUCTIONS

No introductions were needed.

IV. MINUTES

Ms. Schoenfeld moved to approve the minutes of the March 2008 Board meeting; seconded by Dr. Kirts. The motion passed unanimously on a voice vote.

Mr. Rose suggested that the agenda item for the Community Assessment by Joel Cowen and Jim Powers take place at this time. The Board then discussed the draft survey with Mr. Cowen and Mr. Powers of Health Systems Research. Members affirmed the importance of doing a survey as part of the assessment process and several members had suggestions for the survey. The group also discussed publicizing the survey in order to increase the number of responses. Mr. Cowen requested that if members had any additional thoughts or questions about the survey, to send them to Ms. Carney who will forward them to him.

V. COMMUNITY INPUT

There was no community input.

VI. CORRESPONDENCE AND ANNOUNCEMENTS

Ms. Carney noted a letter from Mr. Jerry Lane, former executive director of the board, about the CMHB Disaster Plan and the responsibilities of the Board in a community disaster. She had asked him to write the letter, as several Board members were not familiar with the plan.

VII. FINANCE REPORTS

Mr. Fraley moved to approve the April 2008 agency claims in the amount of $127,231.83; seconded by Ms. Schoenfeld. The motion passed unanimously on a roll call vote.

Mr. Fraley moved to approve the April 2008 office claims in the amount of $2,212.90; seconded by Mr. Krogman. The motion passed unanimously on a roll call vote.

VIII. BOARD MEMBER ISSUES

There were no board member issues this month.

IX. DIRECTOR’S REPORT

As an assist for the Board to prepare for its strategic planning process, Ms. Carney presented the Board Education Survey to the members that the Executive Committee had approved. She asked that the members fill out their areas of interest or concern and mail back to the Board office.

Ms. Schoenfeld will be training the Board on Outcomes Management for agencies before the June 2008 Board meeting. The training will begin at 6:00 p.m. on June 16, 2008 for approximately 30 to 45 minutes.

X. COMMITTEE REPORTS

Executive Committee:

Mr. Rose gave a brief summary of the April Executive Committee meeting. Two possible strategic planning consultants were identified. Per the Committee’s request, Ms. Carney will contact the first one and if she is interested, she will bring pertinent information to the Board. Also, the Board members’ meeting with the Gordon Center Board members was discussed.

Finance Committee:

Ms. Luxton gave a brief summary of the April Finance Committee meeting. A preliminary report from the County Clerk’s office showed that actual revenue from property tax dollars will be about $14,000 to 15,000 less than anticipated. This can be accommodated in the current budget. Also, the preliminary auditor’s report was received. The Committee will review the final version of the report and bring it to the Board.

Ms. Carney recapped the history of the Gordon Center psychiatric services billing and Medicaid issues. This was discussed by the Board and members affirmed their position that it is the role of the entity to which the billings were went to evaluated this situation, not the Board. The remaining set of GY09 funding requests were discussed. The Committee will make a recommendation to the Board.

Personnel and Nominations Committee:

The Committee met to collate the Executive Director’s evaluations and a summary was sent to Ms. Carney and the Board members. The Committee also discussed a recent letter of interest from a community member. His letter will be kept on file for consideration for the next Board member opening. The current Board opening was discussed.

Mr. Krogman moved to submit Mr. Rogalin’s name to the County to fill the present Board opening; seconded by Ms. Schoenfeld. The motion passed on a voice vote.

XI. OLD BUSINESS

Community Assessment proposal: The Community Assessment was discussed earlier.

Board openings: The Personnel Committee had earlier presented their recommendation.

Annual Plan: The Annual Plan was reviewed. As noted earlier, Ms. Carney will contact the suggested strategic planner.

Allocations: It was decided that the funding for the Gordon Center APN should be discussed at the Finance Committee and a recommendation made to the Board.

Ms. Luxton moved to approve the following allocations; seconded by Dr. Kirts. The motion passed unanimously on a roll call vote.

	Finance Comm. Recommendation
Ben Gordon Center
Emergency/Crisis & Screening Program	98,324
Response Line	20,842

DeKalb Co. Sheriff's Department
Jail Based Services - Sept 07 to June 08	37,600

Voluntary Action Center
Increased expense for fuel costs – Special Projects – line 8205	5,000
Drug Court
Grant for medications and psychiatric evaluations – Special Projects – line 8205	3,000

Safe Passage
Loss of federal funding: Over a $100,000 confirmed loss across programs	25,000

Youth Service Bureau
Youth Service Project: request funding for program expansion	10,250

Ben Gordon Center
Child & Adolescent Psychiatry Salary Support	32,845

The Board requested that more information be submitted regarding the following requests:

		Finance Comm. Recommendation
Ben Gordon Center:
Support for electronic medical records	200,000	Further review
Consumer Advocate Position: .5 FTE to start	10,992	Further review
Part-time utilization review/compliance staff	30,000	Further review
Additional support for psychiatry: Severe MI adults & child	200,000	Further review
Additional support for clinical staff salaries	723,750	Further review
Additional support for vocational services: for severe mental illness services (CEPS)	60,000	Further review

Opportunity House:
Support for remodeling building for Devel. Training program	30,000/yr x 3 years	Further review

XII. NEW BUSINESS

2007 Annual Report: The 2007 Annual Report was reviewed and discussed. The Annual Summary and a cover letter will be written by Ms. Carney. The report can then be sent to the appropriate parties.

XIII. EXECUTIVE SESSION

Ms. Luxton moved to go into Executive Session at 8:25 p.m.; seconded by Mr. Fraley. The motion passed on a voice vote.

The Board returned to open meeting at 9:46 pm.

Ms. Luxton moved to increase the Executive Director’s salary by a Cost of Living amount according to the County’s COLA; seconded by Mr. Fraley. The motion passed on a roll call vote.

XIII. ADJOURNMENT

The meeting was adjourned at 9:47 p.m.

Respectfully submitted,

_________________________________

Charles G. Rose, President