Board Members Present:  Robert Krogman, Doug Fraley, Julia Fullerton, Norm Gilbert, Jeannette Vaupel, Opal Zitka.

Board Members Absent:  Regina Parker.

Other Persons Present:   Board Staff:  Elizabeth Carney.

     I.  The DeKalb County Community Mental Health Board meeting was called to order by the Board     

          President, Robert Krogman, at 7:08 p.m.

   II.  AGENDA

            Ms. Zitka moved that the agenda be approved as presented; seconded by Ms. Vaupel.  The motion

            passed.    

  III.  INTRODUCTIONS

            None. 

  IV.  MINUTES

            Ms. Fullerton moved that the minutes of the April 2005 meeting be approved as presented;

            seconded by Mr. Gilbert.  The motion was approved.

   V.  CORRESPONDENCE AND ANNOUNCEMENTS

            Ms. Carney gave a report on the spring convention of the Association of Mental Health

            Authorities of Illinois.  She presented information on the following workshops:

a.  The Illinois Children’s Mental Health Partnership.  Discussion followed on the

importance of building developmental measurements into the educational system in

order to help ensure early identification of children who need services and then to link

them to services in a timely fashion.  More information on the Partnership is available

at www.isbe.net.   

                        b.  The recent establishment of a 377 Board in Champaign County.  Like a Community

Mental Health Board, the 377 Board will have the ability to request a tax levy from its

governing body, with the funds earmarked for Developmental Disability services. 

            There was discussion about the possibility of some Board members attending the convention

            next year, as has been done in the past.

            Ms. Carney informed the Board that Dan Templin, Executive Director of the DeKalb County

            Youth Service Bureau has accepted a position with the DeKalb County Community Foundation.

            Paul Weiss, Clinical Director of YSB, will serve as the Interim Executive Director. 

  VI.  FINANCE REPORTS

            Ms. Zitka moved to approve the April 2005 agency claims as submitted; seconded by Mr. Fraley.

            On a roll call vote the motion passed unanimously.

            Ms. Zitka moved to approve the April 2005 office claims as submitted; seconded by Ms. Vaupel.

            On a roll call vote the motion passed unanimously. 

 VII.  COMMUNITY INPUT

            None. 

  III.  COMMITTEE REPORTS

            Personnel Committee:  Ms. Vaupel reported that the Committee is still waiting for the report and

            invoice from the attorney recently hired by the Board.  Ms. Carney will follow-up with the

            attorney’s office.

  IX.  OLD BUSINESS

            There was discussion about the process and criteria to be used in the selection of new board

            members.  Mr. Fraley and Ms. Fullerton, with the assistance of Ms. Carney, will meet with

prospective members and make recommendations to the Board.   An initial meeting date was

set for May 20 to select prospective members who will be called for interviews.

As the Grant Year 2006 funding process will continue at the June meeting, there was a review

of which Board members will be able to attend the meeting because a number of members have

vacation or medical plans.  It was determined that a quorum would be present and the funding

process could be concluded, if the meeting date were changed to June 13.  By consensus the Board changed the meeting date to June 13. 

Ms. Carney requested feedback from the Board members on the recently completed funding hearing process.  The opinion was that the hearings went well and that the pre-hearing materials provided to

the Board members were helpful.  The Board expressed appreciation to Ms. Carney for a job well done. 

            Ms. Carney reported that progress has been made on identifying the HVAC and roofing needs of the

            Gordon Center.  The County’s Facilities Manager and Ms. Carney have made an on-site visit; pictures

            of the roof were passed around.  Estimates of the lifespan of the HVAC equipment and roof will be

            obtained, as well as estimates of their replacement costs.  The Gordon Center is to supply the Board

            with a list each year of the repairs that have been done on the building and HVAC equipment.  This

            information will be used in the formulation of a replacement plan. 

Funding Allocations:  Ms. Carney requested that the Board review and allocate Cost-of-Living

            Adjustments (COLAs) at this meeting, and then review new program and expansion requests next

            month when some additional financial information will be available.  After discussion of the programs,

            the following motions were made and passed. 

            Mr. Fraley moved that a 3% COLA be given to all currently funded grant-in-aid programs; seconded

            by Mr. Gilbert.  On a voice vote the motion passed unanimously.

            Ms. Zitka moved that the following Purchase of Care programs receive a 3% COLA:  Developmental

            Disability Respite, Senior Counseling, General Counseling, Underserved Populations, Individual Care

            Grants, and Psychiatric Evaluations;  but that the amount of the current grant year’s expansion for the

            Developmental Disability Respite Program not be continued for Grant Year 2006 and that this amount

            not be included in the amount used for the determination of the D.D. Respite COLA;  seconded by Mr.

            Fraley.  On a voice vote the motion passed unanimously.

            Mr. Gilbert moved that the $10,312 that was allocated from Special Projects this current Grant Year to            

            DeKalb County Youth Service Bureau for it’s Early Intervention and Tobacco Intervention Project

            programs be changed to grant-in-aid status for Grant Year 2006; seconded by Ms. Vaupel.  On a

            voice vote the motion passed unanimously. 

   X.  NEW BUSINESS

            The Board discussed the upcoming election of Board officers scheduled for the June meeting.  Ms.

            Vaupel, Chairperson of the Personnel Committee, and the Committee members will present a slate of

            nominees at the June meeting. 

            The Board discussed the By-Laws and the importance of reviewing them on a regular basis.  They

            scheduled a formal review for the September meeting. 

Ms. Carney reported on her progress in hiring a part-time, temporary clerical staff person; one

            interview has been held and two more are scheduled.   She also presented her rationale for

            restructuring the Assistant Director position to that of an Administrative Assistant.  The Board

            reviewed the proposed responsibilities, job description, and the proposed salary range.  It was

            clarified that this would be an hourly position, not an exempt position.  Mr. Gilbert moved that the

            Board establish an Administrative Assistant position with a salary range of $15.49 to $23.23 per

            hour, with a starting maximum of $17.36; seconded by Ms. Zitka.  On a roll call vote the motion

            passed unanimously. 

            Ms. Carney also discussed her plan to enhance the office’s internal bookkeeping system with the

            assistance of an experienced bookkeeper who works in a county department.  The advantage

            of obtaining this person’s services is that she is familiar with the county’s claims system, finance

            reports, and treasurer’s reports. 

Ms. Carney informed the Board that there had been communication between several mental health

            providers about the possibility of a merger.   In its discussion about this situation the Board

            identified core values, such as the importance of consumer choice and agency identity, and clarified

            the role of the CMHB as the County Mental Health Authority in such discussions.  The Board

             instructed Ms. Carney to communicate the Board’s thinking about a possible restructuring of

            the county’s mental health services delivery system and its potential impact on the community.

  XI.  ADJOURNMENT

            Mr. Gilbert moved to adjourn the meeting; seconded by Ms. Fullerton.  The motion passed and the

            meeting was adjourned at 9:30 p.m.

_____________________________________________

Regina Parker, Secretary/Treasurer

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